Privacy Policy

We are committed to protecting your personal information and making every effort to ensure that your personal information is processed in a fair, open and transparent manner.

We are a “data controller” for the purposes of the Data Protection Act 1998 and (from 25 May 2018) the EU General Data Protection Regulation 2016/679 (“Data Protection Law”). This means that we are responsible for, and control the processing of, your personal information.

Information about you

1. We will collect personal information from you when you agree to have your contact details recorded on our database. This may include your name, title, email address, physical address and telephone numbers. We may also ask for some additional, non-personal information.

2.1 Your personal information will only be used by us for the following purposes:

  • To manage the membership list and check who has paid their subscription.
  • To inform you about Alton Community Choir activities such as concerts and social events and to let you know about repertoire and to pass on associated information.
  • Details of the officers of the Alton Community Choir committee are held as a record of who is responsible for ensuring the choir is managed properly. Your name may appear in the minutes if you contribute to a discussion or are asked to undertake tasks for the choir.

2.2 Your information will not be shared with third parties.

Legal disclosure

We may disclose your information if required to do so by law (for example, to comply with applicable laws,

regulations and codes of practice or in response to a valid request from a competent authority).

2.3 We only keep your information while you are a member of ACC

3. Legal basis for using your information

In some cases, we will only use your personal information where we have your consent or because we need to use it in order to fulfil a contract with you.

However, there are other lawful reasons that allow us to process your personal information and one of those is called ‘legitimate interests’. This means that the reason that we are processing information is because there is a legitimate interest for ACC to process your information to help us to pursue our aim and objectives.

Whenever we process your Personal Information under the ‘legitimate interest’ lawful basis we make sure that we take into account your rights and interests and will not process your personal information if we feel that there is an imbalance and it may be damaging to you.

4. Keeping your information safe

We take looking after your information very seriously. We’ve implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control, both on and off-line, from improper access, use, alteration, destruction and loss.

Unfortunately the transmission of information using the internet is not completely secure. Although we do our best to protect your personal information sent to us this way, we cannot guarantee the security of data transmitted to our site.

5. You have various rights in respect of the personal information we hold about you – these are set out in more detail below.

  • Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with evidence of your identity.
  • Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
  • Consent: If you have given us your consent to use personal information (for example, for marketing), you can withdraw your consent at any time.
  • Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.
  • Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.
  • Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred.
  • Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.

Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request.

If you would like us to correct or update any information, or if you would like information deleted from our records, then please email – information@altoncommunitychoir.org

This privacy policy may be updated from time to time, so please check it periodically.

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